AND, OR, and other search commands

       Using "logical operators"

       AND / OR searching with profile field values

       How Worldox search preferences affect search results

Using "logical operators"

Worldox text searches are similar to the searching enabled by Google and other popular internet search engines. Most people are familiar with simple text searches. Here are some examples:

User types into search field:

Expects to find:


documents containing the word "remote"  

remote access

documents containing both "remote" and "access"  

"remote access"

documents containing the exact phrase "remote access"

Single word searches are self-explanatory. It is when we get to multiple word searches that things get more involved. That second example above, looking for documents containing both words, is technically an AND search, AND being one of several "logical operators" understood as commands by most search engines.

combines 3 potent anabolic agents for building lean mass, strength, and improving muscle definition hgh australia side chain to the formation of urea (for eventual excretion by the kidneys) and to purines (necessary for the synthesis of nucleic acids).

AND searching is certainly useful, but there are other ways to combine multiple word text search entries:

       One is OR searching, an instruction to find either item (or any one of several.

       Another is proximity searching, meaning the search engine looks not just for both or all words entered to search text, but looks specifically for words near to, within a certain distance of, the others. To search this way in Worldox, you might type something such as this in the Text in file field on a Find Files search form:

remote w/3 access

The w/3 indicates a proximity search. Worldox looks not only for documents in which both words appear, but also for those cases when the first word appears within three words of the second. Such a search would find documents containing these phrases:

remote access

remote, without access

remote. To gain access,

access to remote

Proximity searching can be very useful in situations where the user knows that one or more words often appear near others in firm documents.

Here are the other logical operators you can use in Worldox text searches:



Example in use




1992 AND gonzalez AND pleading

Finds documents with the terms “1992,” “gonzalez” and “pleading.” All three terms must appear. This differs from proximity searching in that search terms do not have to appear within three (or some other number of) words of one another when joined with AND.



truck OR lorry

Finds documents with either the first word, the second word or both words. In this example, the term “lorry” is a synonym for “truck,” so including it in the search, joined with OR, ensures that you’ll find documents using either term.



NOT alone

Tells Worldox to overlook any document containing the word "alone".


exact item

+his current position

If a common word is essential to what you are searching for, you can force its inclusion by placing the “+” sign in front of it. In a search for his current position, Worldox typically ignores common words (to, the, a, his, her, e.g.). So unless you specify otherwise, you could get documents back which include the phrase “her position is current” or “the current position is untenable.” To include “his” in the search, and therefore exclude the extraneous hits, enter +his current position.

* (asterisk)



Finds documents beginning with the letters “wor”. This would find, for example, find documents with such words as “Worldox,” “worldwide,” “workshop” and “worship".

"" (quotes)

exact phrase

"rent check"

Searches for complete, literal phrases as entered between quotes. Words enclosed in quotation marks (“like this”) will appear together in all results, exactly as entered. Words typically ignored in searching (to, the, e.g.) are not ignored in this type of search. Exact phrase searches are especially useful when looking for company names, direct quotes and proper names.


(where x is a number)


hospital w/10 examination

Finds documents where the word “examination” occurs within 10 words of “hospital.” For example, “She was taken to the hospital and given a thorough examination.”

/x, y/

(where x and y are numbers)

proximity range

hot /2,4/ dog

Finds documents where the word “hot” occurs prior to, and between two and four words of “dog.” For example, “It was so hot the dog ran beneath the sprinkler.” The following, however, would not qualify: “He entered the hot dog eating contest.”

AND / OR searching with profile field values

These logical operators figure into search effectiveness not only in Text in file or Name/Comments searching, but also when you search by any combination of other field values.

      AND is presumed when you combine non-profile (or unlinked) field values to search.

Example:  Say you define a date range and type Ramos into the Description field on a Find Files search form. Worldox combines those elements on an AND basis, returning results that have Ramos in the file name (description), and which were created or changed within the desire date range.

      Profile fields can combine as AND, also as OR, your choice.

The numbered fields on Find Files search forms are profile fields. As you enter or select field codes in multiple. linked profile fields, Worldox displays little AND buttons to the right of those fields. In this example, Client and Matter fields are linked:

So the presumption here is that you want to search for files with both those values. If not, if you want to search for files with either value, just click either of the AND buttons, which then change to OR.

       OR is presumed when you combine multiple values in any one profile group or profile field to search.

Say you select 11295 and 11256 for the Client field values. Worldox looks for documents under either client code. (AND searching would not make sense here, as documents are typically profiled with only one value per profile field used.)

How Worldox search preferences affect search results

As with other search engines, Worldox starts off with an assumption - the default setting - about how multiple search terms will be combined.

While Google and some other search sites assume AND, Worldox assumes a w/3 proximity search unless you tell it otherwise, or in the event your Worldox Administrator changes that default. If the w/3 search default is still in place, it means that when you enter two words, as in this example:

      tort process

Worldox assumes you are looking for those words only in documents where the words appear within three words of each other. Clearly, if you have a different expectation, you will be dismayed at how few documents are found in this type of search. The best way to avoid surprises is to know for sure how Worldox is searching. It's easy to check (and change) Find Files preferences in Worldox (assuming you have the rights to edit preferences.)


        For instructions on viewing and changing Worldox preferences, see Set or change preferences. If you do have the appropriate rights, you're looking for the Default Interword Boolean setting in the Find Files Options category.

        If you have questions about how Worldox search works at your site, please contact your Worldox Administrator.