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Date: March 14, 2003

WORLDOX 2002 Service Release 1

WORLDOX 2002 SR-1 (version 9.20) is a maintenance release that includes numerous fixes, several program enhancements, and some new features and capabilities. The principal new capability SR-1 introduces is improved support for Workshare's DeltaView® document comparison software. New features include:

  • Enhanced support for Workshare's DeltaView product through version 2.81.
  • New Send To integration capabilities, including PDF document conversion (current version works with pdf995 and pdfFactory and pdfFactory Pro.)
  • Customizable alternating color highlights in WORLDOX display windows.
  • Improved method for copying WORLDOX tables to the desktop.

Instructions for acquiring and installing SR-1 have been e-mailed to all current WORLDOX Maintenance customers. If you have not received this e-mail message, then please contact World Software Technical Support at support@worldox.com. This update notification describes the major new enhancements and features and lists the various program fixes for SR-1.

Program Enhancements and New Features

Updated DeltaView Integration

With SR-1 WORLDOX 2002 is now fully integrated with the latest versions of DeltaView (versions 2.72 and 2.81). WORLDOX recognizes when DeltaView is installed on a workstation and automatically sets the parameters necessary to integrate the two products. Note that you may need to start, exit, and restart WORLDOX for the changes to be recognized.

WORLDOX users can select two files, or two versions of a document, and send them to be compared in DeltaView directly from WORLDOX. Alternatively, users can browse for files from DeltaView using WORLDOX.

When you save save comparison documents from DeltaView, the WORLDOX profile is filled in automatically, based on either the “original” or the modified document and WORLDOX can relate the comparison to that document using the WORLDOX 2002 Related Documents feature.

Please see WORLDOX 2002-DeltaView Integration for instructions on working with WORLDOX and DeltaView.

PDF Conversion Integration

The way that WORLDOX integrates with applications via the Send To command has been enhanced in SR-1. For example, you can send files to PDF conversion programs directly from the WORLDOX file list . Use the Send To command, available from the right-mouse-click menu. SR-1 includes Send To integration for pdfFactory and pdf995, two conversion utilities that convert documents to Adobe PDF format. pdf995 will convert a file to PDF and save it to a default location. pdfFactory, on the other hand, offers several more integration options with WORLDOX, as indicated in the following figure.

WORLDOX provides a series of options for pdfFactory, enabling you to send files directly from WORLDOX for immediate conversion to PDF and then send the PDF file as an e-mail attachment, or open the document in your preferred PDF program.

Converting a file from WORLDOX with pdf995 offers the single option of printing to PDF.

The following additional programs are required in order for WORLDOX to provide Print to PDF functionality:

  • You must have Microsoft Word installed on the workstation.
  • You must have either pdf995 or pdfFactory (standard or Pro) installed on the workstation. Note that these products must be purchased separately from their respective publishers. These are the programs that perform the PDF conversion, and each requires Word.

After the conversion is complete, pdfFactory provides the option of using WORLDOX to profile the resulting PDF file. pdf995 places the resulting PDF in a default location (My Documents). See WORLDOX - pdfFactory Integration for full details.

Currently, WORLDOX integrates with pdf995 and pdfFactory; please contact us at support@worldox.com to tell us what other PDF conversion utilities you would like us to integrate with.

Color Controls: Alternating Color Highlights in WORLDOX Display Windows

WORLDOX 2002 now allows you to customize the color scheme of the following WORLDOX display windows:

  • File Lists
  • Field Tables
  • Libraries
  • Profile Groups
  • Relations
  • Versions
  • Audit Trail
  • E-mail Folders
  • E-mail Messages

The main purpose of this new feature is to set alternating lines to contrasting background colors in the display so that it is easier to read the information on the screen. In addition to controlling the background colors for display text, you can set the following:

  • Window background color
  • Display text color
  • Comments text color

The default, once SR-1 is installed, is to provide an alternating gray and white highlight color for text in the file list. Please see WORLDOX 2002 Color Controls for complete instructions on working with the new WORLDOX color control capabilities.

Background Table Updates on the Local Workstation

Prior to SR-1 all versions of WORLDOX had updated field tables to the workstation (C:\WORLDOX) when either WORLDOX or the workstation was shut down. With very large tables, this could have been time consuming. It also could have lead to problems with Windows XP, which shuts down the workstation by immediately cutting the network connection that WORLDOX requires for the table update.

SR-1 introduces background updating of local field tables, which uses the workstation's idle time to update the tables incrementally.

Quick Access Labeling

The WORLDOX Quick Access line identifies the contents of the file list. The new default content description has progressed from strict folder-based labeling, to a friendlier, more descriptive Client/Matter format.

As shown in the illustration above, the full path has been replaced with a more descriptive format.

Please see Quick Access Labeling for instructions on setting the Preference that controls this display option.

Status Bar Customization

The information in the WORLDOX Status Bar can now be customized. You can define the contents of the status bar with a File List Preference setting using the same syntax as for defining document stamps. (For a complete description of WORLDOX document stamping syntax, please see the WORLDOX Administration Guide.)

Please see Customizing the Status Bar for more information.

Default Find Template Selection Option

Users may now specify a default Find template to override <Your last file find request>. Use the Default Template Preference under Find Files Options to specify the template to use.

 

Fixes and Minor Enhancements

WORLDOX 2002, Service Release 1 brings WORLDOX to Release 9.20. Changes and updates are cumulative; however, you must have WORLDOX 2002 R9.0 or later in order to upgrade to SR-1. You can view WORLDOX version information by choosing Help > About from the WORLDOX main menu.

WORLDOX 2002, R9.20

1. Fixed: Combined text and profile searches within the Archived files database.

2. Fixed: Double-click launching of archived files.

3. Fixed: File Stamping problem for stamps specified for WordPerfect (specified using the WordPerfect= syntax).

4. Fixed: Possible problem with local field table corruption on XP desktops.

5. Fixed: Synchronizing files checked out to profile groups with a UNC-based base path.

6. Added: Ctrl+P prints an e-mail message from the e-mail Viewer in the WORLDOX/InBox.

7. Fixed: The Attachments menu in the WORLDOX Viewer window in the Inbox now lets you save the file in the viewer with WORLDOX.

WORLDOX 2002, R9.12

1. Fixed: E-mail messages lacking subject text, or whose subject is "RE:", can now be Moved as well as Copied with WORLDOX.

2. Fixed: File stamping error that affected certain conditional file stamps.

3. Fixed: Text searches within the Archived files database.

4. Fixed: System error that could occur when a user pressed Cancel while WORLDOX was attempting to make a MAPI connection.

5. Fixed: Focus problem when WORLDOX windows were open in more than one application.

6. Fixed: WDINFO main window no longer pops into focus with every refresh.

7. Fixed: Preference for File and Folder Count now works. (This option displays the number of items per folder in the WORLDOX file list).

8. Fixed: XNAME.LIB file of last file in Favorite Files list now closes properly.

9. Added: Indexers now recognize additional types of e-mail messages.

10. Fixed: Edit Profile command allows changing file extensions of files that had none.

11. Fixed: Auditing of moved and copied e-mails.

12. Fixed: Speed Buttons display Favorite Files list buttons of sub categories properly (for example, Favorites: WORD).

WORLDOX 2002, R 9.10

1. Fixed: Problem with certain configurations that prevented finding text and profiles across multiple profile groups.

2. Fixed: Path Block/Allow suppresses ~SALVAGE.BIN items in profile groups defined with a UNC-based base path.

3. Enhanced: Change Sort command alphabetizes the fields in the dropdown list, for easier selection.

4. Fixed: Parameter value in WDSHELL entries now supports environmental variables. You can use environmental variables like %user_profile%, for example.

5. Fixed: Version List selection from the Browse window accessed via the Compare Document dialog.

6. Fixed: Favorite Folders no longer displays \ZMS folders when Profile Group is online and available.

7. Fixed: The WD9.EXE /M=OFF switch has been reactivated.

8. Fixed: Files checked in added to “Checked-In” Favorites rather than to “Check-In.” (The “Check-In” documents will fall from the list over time, or you may remove the mislabeled group manually.)

9. Fixed: A sporadic GP error on File Open.

10. Fixed: Auditing versions.

11. Fixed: Erroneous “file is locked” messages on certain data files no longer appear.

12. Fixed: Checked-Out in UNC-based profile groups.

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