In earlier versions of Worldox, all profile field codes were "active". The only way to deactivate a field code was to delete it (something Worldox Managers and some users are entitled to do.) Deleted codes were then no longer selectable for profiling or for accessing documents.
This "all or nothing" approach to codes had some problems. Regarding deleted codes:
• No doubt some or many documents would still carry deleted code identifiers. Those deleted codes could still be viewed in document profiles, and could be used to search for documents. However, deleted codes were no longer listed on field tables. That meant Worldox users had to remember deleted codes in order to search for files profiled with those codes.
• Deleted codes could not be "reactivated." The only way to get a deleted code back was to recreate it.
The creation of activity classes - active and inactive - for field codes solves those problems. Now field codes can be de-activated, even re-activated as needed.
Inactive codes are identified on field table lists by this unique icon:
If you have the rights to add or edit field codes, you are also able to set codes as active or inactive.
Note: How (or whether) you can use inactive codes in profiling depends on your entitlements and on how Worldox is configured at your site. The likeliest scenario is that you can see and choose inactive codes for searching and using direct access - but not for profiling (save, copy, move, edit profiles et al.)
